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Keep the plans. Make the memories.

The plan, the people, and the small jobs that make a great meeting—all with a shared place to call home.

Take a closer lookFor families, den leaders, and the volunteers behind it all.
Family portalActual portal · sample data
Family portal

Everyone knows the next step.

Choose a perspective to see what ScoutKeep does for you.

Keep everyone in the loop.

Not another place to remember. A place to bring the everyday work of your pack together.

The meeting is on the calendar. Now everyone can make a plan.

Connect Scoutbook or another ICS calendar so families can find upcoming meetings and events in the portal. They can see the details and respond for the people coming with them.

Keep the headcount useful. Collect family and guest RSVPs, set optional age or den restrictions, ask about dietary needs when there’s food, share the itinerary, meal plan, and packing list, and link volunteer tasks to the same event. Families who are going get a reminder before it starts and a short survey after.

Calendar & RSVPsActual portal · sample data
Calendar & RSVPs
Families can see the event and their response together.

Plan together. Show up ready.

A message for the right people. An answer you can find again.

A pack-wide announcement and a question for one den don’t need the same audience. Target adults, families, dens, or event participants, and keep the update available in the portal after it’s sent.

When you need a decision, use a survey. Announce it to the people who need to answer and review the responses together. Portal and email delivery mean a chat integration isn’t required.

Slack is here: den channels, a weekly digest, and RSVPs without leaving Slack. Troop support and Discord are coming soon.

AnnouncementsActual portal · sample data
Announcements
A shared home for updates that families can return to.

“Could someone help?” becomes a job someone can own.

Assign a task to an adult or open it for volunteers. Connect it to an event, explain what’s needed, and keep comments and updates with the work.

Give volunteers clarity, not more administration. Adults can find their assignments and ways to help. Leaders can see where things stand without reconstructing a message thread.

Tasks & volunteeringActual portal · sample data
Tasks & volunteering
Keep the request, responsibility, and progress connected.

A family’s first hello deserves a next step.

Keep prospective-family details and follow-up together while they visit, participate, and decide whether to join. Family setup can happen before joining, and each child’s stage can be tracked separately.

Your optional pack website gives new families meeting details, joining information, and resources in your own branding. Membership stages reflect your pack’s decision—not verification of an official application.

Belonging starts before joining.

Built for the people doing the work today—and those who come next.

Keep important information with the pack, rather than in one volunteer’s memory.

Family records, dens, and permissions

Invite parents, organize family information, and give leaders the access they need. One person can belong to multiple packs with independent roles.

Balances and form readiness

Track family charges and recorded payments, and whether health forms are ready—without storing detailed medical records.

The tools that fit your pack

Turn optional features off when you don’t need them. Use the pack website or keep your existing one.

fresh off the trail

New in ScoutKeep.

New

The whole trip, planned.

Lay out the itinerary and the meal plan for each event, then publish them to families and post them to the event’s own Slack channel.

New

Pack the right things.

Every event has a packing list each family can make its own. Families check off what leaders recommend, skip what they don’t need, and add their own.

New

How did it go?

After each meeting or outing, the families who came get a short survey. The adult in charge reads the answers.

New

See who’s keeping up.

Leaders see each adult’s survey answers, announcements read, RSVPs, and last sign-in for the year.

New

Know the message landed.

Announcements arrive in an inbox. Leaders see who has read each one and remind only those who haven’t answered.

See everything we’ve shipped

and a whole lot more

Everything in ScoutKeep.

88 features for families, den leaders, and the volunteers behind it all, a few words each.

Calendar & events

  • Scoutbook syncConnect Scoutbook or any ICS calendar.
  • Month, week, or listNewThe whole month, the week ahead, or just what’s next.
  • Subscribe anywhereYour pack calendar in Apple or Google Calendar.
  • Family RSVPsOne answer for everyone coming.
  • Saved guestsAdd siblings and grandparents once.
  • RSVP deadlinesNewStop RSVPs once you need a final count.
  • Registration deadlinesClose sign-ups when you need a count.
  • Age & den limitsOnly the right Scouts can sign up.
  • Check-inKnow who actually showed up.
  • Attendance by denNewCheck people in family by family or den by den.
  • Overnight headcountSee who’s staying for the campout.
  • Person in chargeHand one adult the roster and check-in.
  • Event settingsNewSign-ups, guests, Slack, and feedback for each event, all on one page.
  • Event remindersNewBy email or Slack, up to three times before each event. Each person can pick their own times or turn them off.
  • Schedule-change noticesNewFamilies who are coming hear when an event moves or is canceled.
  • Dietary needsAllergies and diets, confirmed with the RSVP.
  • Itinerary & mealsNewThe schedule and menu, published to families.
  • Packing listsNewA checklist each family can make its own.
  • Shareable event linksOne link takes families straight there.

Announcements & surveys

  • Targeted announcementsThe whole pack, one den, or one event.
  • Event announcementsNewNews about an outing goes to its families and its Slack channel.
  • Scheduled sendsWrite tonight, send Monday morning.
  • AcknowledgementsKnow who’s seen the important ones.
  • Respond-by datesNewSay when you need an answer.
  • One-tap remindersNewNudge only the people who haven’t answered.
  • AttachmentsPermission slips ride along.
  • Announcement inboxNewEvery message, with what still needs you.
  • Email copiesStay informed without signing in.
  • SurveysAsk once. See every answer together.
  • Feedback after eventsNewA short survey after every meeting, automatically.
  • Meeting minutesNewWritten, approved, and shared with the right people.

Slack

  • ScoutKeep in SlackRSVP and set up your family without leaving Slack.
  • Sign in with SlackOne tap for packs that live in Slack.
  • Den channelsEach den’s updates in its own channel.
  • Weekly digestThe week ahead, posted automatically.
  • Posted by youAnnouncements arrive from the leader who wrote them.
  • Channel remindersUpcoming events, posted to the right channel.
  • Event channelsNewA Slack channel for each campout or outing.
  • Message a memberLinked Slack accounts, one tap from the directory.

Tasks & volunteers

  • Volunteer sign-upsOpen a job with a set number of spots.
  • Checklists & due datesEverything needed to finish the job.
  • Recurring tasksMonthly jobs that repeat on their own.
  • Tasks from eventsAsk for help right where families RSVP.

Money

  • Pay with PayPalFamilies pay the pack’s own PayPal.
  • “I’ve paid”Confirm reported payments in one batch.
  • Payment progressSee who’s paid before the due date.
  • Every charge in one placeNewSearch, fix, refund, or void any charge.
  • Family statementsEvery family sees what they owe.
  • Fee scheduleDues and fees in two clicks.
  • Receipts on fileSnap a photo when you record a purchase.
  • Income & expensesA simple ledger for the treasurer.

Health & safety

  • Health form onlineNewFill in the official form, free for any unit. Nothing stored.Try the health form filler
  • Smarter answersNewDates, phones, and ZIP codes checked as you type.
  • Council pre-filledUnit number, leader, and council fill in for you.
  • Form readinessSee whose forms are in before the campout.
  • Emergency contactsThe right adult, fast.

Pack website

  • Your own domainUse your pack’s own web address.
  • Custom pagesBuild guides and fundraiser pages from blocks.
  • Draft & previewPublish when it’s right.
  • Meeting & joiningWhen, where, and how to join, in one place.
  • Interest formYour Join page starts curious families here.
  • Scout Shop pickPoint families to your local shop.

Families & leaders

  • New-family checklistThe first 30 days, step by step.
  • Family homeNewEverything that needs an answer, in one list.
  • One-tap invitationsNewJoin from the email. No codes to type.
  • Prospect trackingFrom first hello to joined.
  • My DensYour den’s families, tasks, and surveys.
  • Leader dashboardDeadlines, payments, and RSVPs to chase, at a glance.
  • Engagement analyticsNewSee who keeps up and who needs a nudge.
  • Member directoryFind families by name, den, or role.
  • Contact sharingEach adult chooses whether to show email or phone.
  • Roles & permissionsThe right access for every volunteer.
  • Training recordsKnow when adult training expires.
  • Merge duplicatesTidy up families entered twice.
  • Multiple packsOne sign-in, separate roles.

Equipment

  • Equipment inventoryWhat gear you own, with photos and condition.
  • Storage locationsKnow which shed or trailer it’s in.
  • Check-out & check-inWho has it, when it’s due, and what’s overdue.
  • Family Gear pageFamilies see what they’ve borrowed.
  • Gear requestsFamilies ask to borrow. A leader approves.
  • Request alertsWhoever keeps the gear hears about each request.
  • Quartermaster roleA ready-made role for the pack’s gear keeper.

Setup & security

  • PasskeysSign in with Face ID or a fingerprint.
  • Pick your featuresTurn off what your pack doesn’t use.
  • Your timezoneEvent times stay right for your pack.
  • Your school yearNewStart the year on the day your pack does.
  • Help on every pageNewStep-by-step guides, one tap from the portal.Browse the guides
  • A calmer menuNewMenu sections open when you need them.

On the trail ahead

  • Troops & patrols
  • Discord
  • Create events in ScoutKeep

ScoutKeep supports coordination, not official registration or advancement reporting. PayPal payments go straight to your pack; ScoutKeep never holds the money. Health forms are filled in your browser and never stored.

Keep the admin together. Get back to Scouting.

Join the waitlist