field guide
ScoutKeep docs.
Step-by-step guides for families, den leaders, and the volunteers who run the pack. Pick a guide, or open Help from any page in your portal.
Getting started
For units deciding whether ScoutKeep fits and setting it up.
For families
Everything a parent or guardian does in the family portal.
- Your family homeWhat needs your attention, the setup checklist, and the next two weeks.
- Calendar and RSVPsFind events, answer for each person, add guests, and subscribe from your phone.
- Packing lists and event plansCheck off an event’s packing list and read its itinerary and meal plan.
- Announcements and notificationsRead and acknowledge announcements and choose how ScoutKeep reaches you.
- Answering surveysRespond to surveys from your leaders, including feedback after events.
- Volunteering and tasksSign up to help and keep track of jobs assigned to you.
- Your family’s detailsFamily members, saved guests, dietary needs, emergency contacts, and dens.
- Your statement and paymentsSee what your family owes and pay with PayPal.
- Health formsFill in the official health form in your browser and track what’s turned in.
- Borrowing gearRequest unit equipment and see what you’ve borrowed.
- The member directoryFind other families and choose what contact details you share.
- Your account and sign-inSign-in options, passkeys, Slack, and your notification preferences.
For leaders and admins
Running the pack, its dens, and its settings.
- The leader dashboardDeadlines, payments, and RSVPs that need a leader.
- Unit settings and featuresUnit details, the calendar feed, and turning features on or off.
- Adults, roles, and permissionsGive each volunteer the access they need.
- Managing families and ScoutsInvite parents, organize dens, merge duplicates, and keep records tidy.
- Prospective familiesFollow up with interested families until they join.
- Running eventsRSVP settings, the person in charge, check-in, plans, packing lists, and reminders.
- Sending announcementsAudiences, scheduling, acknowledgements, and reminders to respond.
- Surveys and event feedbackAsk questions, read the answers, and survey families after events.
- Managing tasksAssign jobs, open them to volunteers, and repeat them.
- Finance and PayPalCharges, payments, the ledger, receipts, and PayPal setup.
- EquipmentInventory, storage, check-out and check-in, and gear requests.
- Meeting minutesWrite, approve, and share minutes for your meetings.
- Engagement analyticsSee who keeps up and who might need a nudge.
- Leading a denYour den’s overview, announcements, tasks, surveys, and attendance.
- Your pack websiteMeeting and joining details, custom pages, branding, and your own domain.
- Connecting SlackDen and event channels, the weekly digest, reminders, and Slack sign-in.
Keep your pack on the same page.
Start with your pack’s details and choose the tools that make sense for you.