What ScoutKeep does

ScoutKeep is one shared place for the everyday work of running a Cub Scout pack: the calendar, RSVPs, messages, volunteer jobs, and family details. This guide is for leaders and parents deciding whether it fits their pack.

ScoutKeep is built for Cub Scout packs. It's an independent product, not an official Scouting America service.

The family portal

Every parent or guardian signs in to your pack's portal. From there they can:

• See every meeting and outing on one calendar, by month, by week, or as a list, and, if the pack turns on subscriptions, add it to Google Calendar or another calendar app.
• RSVP once for everyone coming, including Scouts, parents, and saved guests like siblings or grandparents.
• Check off an event's packing list and read its itinerary and meal plan.
• Read announcements in one inbox, and acknowledge the ones that need an answer.
• Answer surveys, including a short survey after events they attended.
• Sign up for volunteer jobs and keep track of tasks assigned to them.
• Keep family details, dietary needs, and emergency contacts up to date.
• See what the family owes and, if the pack has set it up, pay with PayPal.
• Fill in the official health form in the browser and see whose forms are turned in.

New families get a setup checklist on their home page, so they know what to do first. Families can also hear from the pack by email, and by Slack if your pack connects it. See Your family home for what parents see.

Tools for leaders

Leaders get a Manage Pack area with the parts of the pack they're responsible for. You decide who sees what, so a den leader, a treasurer, and a Cubmaster each get the access they need. Leaders can:

• Collect RSVPs or registrations with deadlines and optional age or den limits, put one adult in charge of an event, and check people in on the day.
• Send announcements to the whole pack, one den, or the people going to one event. Schedule them ahead of time and remind only those who haven't answered.
• Run surveys and read the answers together.
• Assign tasks, open jobs to volunteers, and set up jobs that repeat.
• Track family charges, record payments, and keep a simple ledger with receipts.
• Keep an inventory of pack gear and track who has borrowed what.
• Write, approve, and share meeting minutes.
• Follow up with prospective families until they join.
• See at a glance which deadlines, payments, and RSVPs need attention, and which families are keeping up.

Den leaders get their own den workspace with their den's families, announcements, tasks, and surveys. See The leader dashboard to get started.

Your pack website

ScoutKeep can also run a public website for your pack, with your meeting times, how to join, custom pages, and your own branding. Curious families can reach you through an interest form. The website is optional: nothing is public until you publish it, and you can keep your existing site instead. See Your pack website.

Slack

If your pack already uses Slack, you can connect it. Families can RSVP and set up their family without leaving Slack, dens get their own channels, and a weekly digest posts the week ahead. Slack is optional; everything also works through the portal and email. See Connecting Slack.

Use only what you need

Most tools can be turned off. Leaders choose the pack's features when they create it and can change them anytime under Features. Families, dens, and the calendar are always included. See Unit settings and features.

What ScoutKeep doesn't replace

ScoutKeep handles everyday coordination. It works alongside the systems you already use:

• Registration and advancement. Keep using your official registration and advancement systems, such as Scoutbook. ScoutKeep doesn't record advancement or submit official applications. When a prospective family is marked as joined, that reflects your pack's decision, not an official registration.
• Your calendar. Events come from a calendar you connect, such as Scoutbook or another calendar that offers an ICS link. You keep creating and editing events there, and ScoutKeep picks up the changes.
• Your pack's money. PayPal payments go straight to your pack's own PayPal account; ScoutKeep never holds the money. Families tell the pack they've paid and a leader confirms it. Other payments, like cash or checks, are recorded by a leader.
• Medical records. The health form is filled in your browser and never stored. ScoutKeep only tracks whether each person's form has been turned in.

Ready to try it? See Set up your unit.